Harry Wong
Oct 2017
Vol 14 No 3

Efficient Printing Tips To Save Teachers Money

By Teachers.Net News Desk

Submitted by Anna Cruz

Tips for teachers on how they can lessen their ink consumption without reducing their print volume. Our objective is to eliminate the cost hurdle of print so teachers can focus on learning methods instead of working within a budget.

The easy availability of tablets and other digital devices for
studying hasn’t changed the fact that print still plays a significant
role in education. This is particularly the case for kids who are
learning proper study techniques, such as note taking and critical
thinking. Research indicates that tablets change the way students
interact with a text, which can affect their ability to consume and
recall information, according to EDUCause Review. The more time we
spend on tablets, to more apparent it is that print is often easier
for students to read and leaves them less susceptible to distractions
from social media.

Unfortunately, printing can be quite expensive. Facing considerable
budget restraints, school districts are trying to find ways to limit
printing to save money on paper and ink. In many cases, teachers take
on the financial burden of printing materials for students, paying
out of pocket for supplies that get costly very quickly.

Knowing the smart way to use your printer can do wonders for cutting
costs without cutting off better learning with print. Here are a
couple of helpful tips to help you use less ink and paper in your
everyday teaching:

Draft mode. Your printer features multiple printing options to
customize your ink use and print speed. When you’re printing
documents that don’t need to look perfect, print them in draft mode.
This mode uses less ink and prints faster than standard and high-
quality print modes. While your prints may be lighter and your images
less robust, your prints are more economical.

Compatible cartridges. Buying fresh cartridges gets expensive
quickly. Minimize your costs by purchasing reliable compatible ink
from a trusted brand. Compatible cartridges purchased from reputable
retailers give you the same results as brand name ink, but 40 to 50
percent less expensive. For instance, the price of an original HP 61
cartridge can get you a compatible HP 61XL which is a larger
cartridge that prints 480 pages, that’s 290 pages more than what you
get from the original.

Font efficiency. Different fonts use different amounts of ink. While
the difference between one typeface and another may not be huge per
page, the savings add up quickly if you print a whole lot for your
classes. Some designers have developed fonts explicitly crafted to
use less ink in print. Fonts such as Century Gothic and Ecofont work
differently and switching your font can make a difference in your
wallet and the environmental impact your print makes.

Reuse prints. Don’t reprint for every class, every year. Collecting
up reading assignments and other handouts and reusing them will
drastically reduce the amount of printing you do annually. You can
even incentivize returning readings in good condition by offering
extra credit on worksheet assignments for returning the source
document. You can easily get two, maybe three runs through on each
printed packet before the wear of time (and teens) takes over.

Both sides. Print out documents on both sides of the page whenever
possible. Most office copiers and quite a few desktop laserjets offer
double-sided print options as a standard feature. If you’re printing
from your inkjet, you can re-run the backside of pages to print them
again or use the back of each as free scrap paper.

Reduce text size. The more words you can fit on the page, the better.
Reducing the size of your font before printing will use less ink and
fewer sheets of paper, which can quickly add up. While you’re at it,
adjusting the margins on the top, bottom, and sides of the page can
put more text on each page you print, thereby using fewer supplies in
the process.

Print from read-only mode. A lot of websites today give readers the
option to switch over to text only mode for ease of reading. When you
are printing an article whose header image and ads aren’t necessary,
see if you can avoid printing them! Similarly, if you’re printing an
article with a comments section, be sure to limit your printing to
the pages with the content you actually want and need. Some websites
will automatically reformat pages for print, but taking special note
of the way your print preview screen looks before you hit print can
help save unnecessary pages from being printed.

Team up and buy in bulk. Buy more of the things you need and save
money. When buying supplies, ask around with other teachers in your
department and pool your resources. Buying larger increments of paper
and ink allows you to tap into better deals offered by manufacturers.

Learn more about printers. Over time, printers break down and need
replacement. When it comes time to swap out your old unit, be sure to
do some research and learn what type of personal printer is best for
your classroom needs. If you aren’t printing many photo quality
images for your classes, a laser printer will use less ink and print
faster and cheaper than an inkjet printer. However, if you rely on
clean color prints for your instruction, an inkjet may be just what
you need. In many instances, the cheapest printer can become very
expensive in the long term when you have to refill ink cartridges.
Doing a bit of research into different printer models and their
efficiency ratings will help you find just the model you need.

Saving money on print is something you can do easily on your own
today to help your bottom line. When working with colleagues in your
department, school, even your district, you can help save a bundle of
money (while using less resources too). Bringing down your print
costs gives you more room in your budget to get the kinds of things
that take your teaching to the next level.

About the Author researches and writes about the ways individuals
can cost-effectively utilize printing technology for improved
efficiency at home and in the office.



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This entry was posted on Saturday, December 3rd, 2016 and is filed under December 2016. You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.
Teachers.Net Gazette Vol.14 No.1 Jan 2017
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